Current Exhibitors

The exhibitor move-in schedule will be posted on our web site by February 15. Please check your contract and the floorplan to confirm your location and make arrangements to arrive for set up on the Sunday or Monday at your assigned time. Note the move-in schedule is arranged to accommodate the manipulation of machinery and equipment, and the installing of curtains and furnishings.

Only materials which can be carried in your arms may be moved through the EY Centre front doors. All wheeled items must be moved through the rear shipping doors of the building.

The Logistics Crew will be available to assist exhibitors with forklifts and tractors to move materials at the scheduled times. All exhibitors must be in place by 5pm Monday. After that time, any space remaining available will be filled at the discretion of show management.

No persons under the age of 16 are allowed on the premises during move-in or move-out. The Ottawa Valley Farm Show reserves the right to enforce these regulations for the safety and security of our staff, volunteers, and exhibitors.

Should you require pressure washing services, they are available Sunday and Monday at your cost, at the rear of the EY building.

The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times.

Please remain patient and respectful to ensure a safe and orderly show move-out. The Logistics Crew will be available to assist exhibitors with forklifts and tractors.

Exhibitors who choose to pack-up and begin move-out before show close will be recorded and may forfeit the opportunity to exhibit next year. Show move-out begins on the final day of the show, after 4:30 pm. The show closes at 4pm, but exhibitors must wait until the red aisle carpet is rolled and removed before moving any materials along the aisles.

All materials must be removed from the building by 8pm on Thursday March 13, 2025. If items need to remain after 8pm for pickup, arrangements must be made in advance with the Logistics Crew. It is best to make these arrangements upon move-in.

Only materials which can be carried in your arms may be moved through the front doors. All wheeled items must be moved through the rear shipping doors of the building. The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times.